Thursday, June 27, 2024

Permission Management

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e-News for Clean Vehicle Industry June 27, 2024

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Permission Management

IRS Energy Credits Online allows for multiple users to be registered on behalf of the organization.

The first user to register on behalf of an entity will be assigned as a 'Clean Energy Officer' for the entity.

  • This user has access to all IRS Energy Credits Online functionality for the entity. This includes the ability to authorize additional users and assign permissions governing what IRS Energy Credit Online functionality subsequent users will have.
  • For any additional users to gain access to IRS Energy Credits Online functionality, the first user to register on behalf of an entity must first authorize each additional user's access.
  • All Clean Energy Officers have access to all IRS Energy Credits Online functionality.

Additional Users

There is no limit to the number of users or "Clean Energy Officers" for any entity within IRS ECO.

User Roles

Any user with the "Clean Energy Officer" role in IRS ECO can modify or revoke permissions for any user associated with the entity, including the first user. For this reason, the "Clean Energy Officer" should be someone highly trusted. Best practice would also be to assign more than one user the role of "Clean Energy Officer" if the first user resigns before designating another "Clean Energy Officer".

Clean Energy Officers should pay close attention to the roles assigned to other users in their organization: All Clean Energy Officers have access to all IRS Energy Credits Online functionality.

  • Clean vehicle dealers or sellers should generally assign employees who need access to submit Time-Of-Sale Reports and/or request Advance Payments access the "dealer/seller" role.
  • Clean vehicle manufacturers: should generally assign employees who need access to submit periodic reports.

 

For more information, see Publication 5902, Clean Energy Authorization Permission Management and visit IRS.gov/cleanenergy.

 

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